Hot off the press, it’s the September Magazine

Mo 20 – an apology

Other Results
 – Milton Keynes Jumps and Throws

2020 AGM Agenda (details below – notice here)
Marlow Half Marathon
Important Update on Training Sessions


Other Regulars

Please mail contributions to website@barnetadac.com by 6pm each Tuesday

The Thoughts of President Mo (20)

Hello, I hope you are all fit & well and have been enjoying lovely weather over the last week, probably the lasts throws of Summer.

This week ‘my thoughts’ will be fairly short, I have been informed that there are members who have been upset by some of my comments & that I have possibly breached the club’s social media code of conduct. I sincerely apologise if I have caused any offence, I have always maintained that these articles are my personal views & not those of the club. The club is very dear to my heart & would never wish to offend or upset members, I started writing these articles at the start of this very difficult period we are in as a means of keeping in touch with members. I have put a lot of time & thought into them & hoped to promote discussion, but never intended to make anyone feel uncomfortable or upset.

Once again, I apologise if I have ‘overstepped the mark’ & offended any club members.

My thoughts are with you all, Stay Safe until we meet again.              

Maureen

Other Results

Milton Keynes Jumps and Throws Meeting:  13 September
 
Hammer – U15G:  1. Hannah Parsons 28.80 (PB and new club record)
Javelin – U13G: 1. Charlotte Parsons 18.24
 
Rob Mack

2020 AGM Agenda

Full notice is here BUT NOTE: The RULE 14 change has been amended below

 

ANNUAL GENERAL MEETING

Thursday 8th October 2020, 

commencing at 8:00 pm.

Online meeting

You are invited to a scheduled Zoom meeting.

Join Zoom Meeting 

https://zoom.us/j/94746886068?pwd=bTlKWDRKY3VqYzFrVVdUWVR4RGt5Zz09

Meeting ID: 947 4688 6068 

Passcode: 401432 

1. To receive apologies for absence.

2. To receive and adopt the minutes of the Annual General Meeting of 10th October 2019

3. To discuss any matters arising from the minutes of the Annual General Meeting of 10th October 2019, not already included in this agenda.

4. To receive and adopt the Report of the President.

5. To receive and adopt the Report of the Chairman.

6. To receive and adopt the Accounts of Income and Expenditure for the year ended 31st July 2020 and the Treasurer’s Report thereon.

7. To receive and adopt the Reports of Secretary, Membership Secretary, Team Managers, Coaching Coordinator and Fixture and Officials Secretaries.

8. To receive, consider and if agreed, pass the following proposals:

1. To amend club rule 10 to change the date when subscription become payable from the date of the AGM to the 1st January. This defers the date at which the next subscriptions are due by about three months reflecting the lower level of club participation that we have had due to the COVID 19 pandemic and also brings the subscription date more in line with, and easier to manage, payments made to the EA.

Rules 10 currently reads: 

Subscriptions shall be payable on election and thereafter on the day following the Annual General Meeting. Life Members, Past Presidents and Hon. Vice-Presidents shall not be liable for subscriptions. The amount of subscriptions shall be decided at the Annual General Meeting.

It is proposed to change the rule to:

Subscriptions shall be payable on election and thereafter on the 1st January each year. Life Members, Past Presidents and Hon. Vice-Presidents shall not be liable for subscriptions. The amount of subscriptions shall be decided at the Annual General Meeting.

Proposed by the Committee

2. Club Subscriptions  

The Committee proposes to keep club subscription fees at the same level as the current year

Therefore the proposal is:

That membership subscriptions to the club, for the year commencing 1 January 2021, shall be as follows:

Adult Members aged 23 & over £70  

New Members Under 18 (includes club vest) £70  

New Members 18-23  £55  

Members Under 23 renewing £55  

O/60s & the unemployed £55  

Second claim £20  

Supporters (Non training or competing) £15  

Family membership (2 members) £120  

Family membership (3 members) £170  

Family membership (4+ members) £220  

Note: Ages are at 1 January 2021. In certain circumstances members may be able to pay a reduced rate at the discretion of the Membership Secretary. Adult newcomers who join after 1 July shall pay a reduced amount at the discretion of the Membership Secretary, taking in to account the time left in that year.

Proposed by the Committee

3. To amend club rule 14 to update the title of the Club Independent Account Examiners from Hon. Auditors to reflect the role that they undertake in accordance with the financial regulations and the position to which they were elected at the last AGM. 

Rules 14 currently reads: 

14. The Club’s accounts shall be audited by 2 Hon. Auditors (not being members of the General Committee) who shall be elected at the Annual General Meeting. A statement of the Assets and Liabilities and Income and Expenditure for the previous financial year, signed by the Hon. Auditors, shall be presented at each Annual General Meeting. 

It is proposed to change the rule to:

14. The Club’s accounts shall be audited by 2 Club Independent Account Examiners (not being members of the General Committee) who shall be elected at the Annual General Meeting. A statement of the Assets and Liabilities and Income and Expenditure for the previous financial year, signed by the Club Independent Account Examiners, shall be presented at each Annual General Meeting.

Proposed by the Committee

4. It is proposed to change rule 17 to change the number of member needed for a quorum at a Annual General Meeting from 30 to 25 and that for a Special General Meeting to 20. This is considered necessary as the numbers attending the AGM has been low, 30 in 2018 and 32 in 2019.  These figures are approximately 10% of the active membership.

Rules 17 currently reads: 

17. A quorum at an Annual or a Special General Meeting shall be 30. Only members of the Club whose subscriptions are not in arrears shall vote at an Annual or Special General Meeting. In the case of equality of votes, the person presiding at an Annual or Special General Meeting shall (save as provided by Rules 18 and 19) have a second or casting vote.

It is proposed to change the rule to:

17. A quorum at an Annual shall be 25 and that for a Special General Meeting shall be 20. Only members of the Club whose subscriptions are not in arrears shall vote at an Annual or Special General Meeting. In the case of equality of votes, the person presiding at an Annual or Special General Meeting shall (save as provided by Rules 18 and 19) have a second or casting vote.

Proposed by the Committee

8. Presentation of the President’s Trophy

9. To elect the President of the Club

10. To elect the Officers of the Club and Members of the General Committee

11. To elect the Team Managers, Club Handicapper and to any other such posts.

12. To appoint or re-appoint the Club Independent Account Examiners, to hold office until the next meeting at which accounts are laid before the members. 

13. To re-elect Honorary Vice Presidents of the Club

14. Notices and Announcements

Andrew Cunningham                                      

Hon. General Secretary

Marlow Half Marathon

Due to Covid-19, we have decided to cancel our popular Marlow Half Marathon and 7 Mile and go virtual instead. 

For over 30 years we have organised a great community event, well received by independent and club runners alike, and dedicating over £170,000 to deserving local charities and this year will be no different with our nominated charities being Buckinhamshire Mind and The Buckinghamshire NHS Charitable Trust.

To enter the race visit www.marlowhalfmarathon.co.uk

Felicity
Communications, Marlow Half Marathon

Important Update on Training Sessions

As the restrictions on training are gradually being lifted some of our coaches/leaders are now starting to take training sessions again. In order to comply with the EA guidelines we need to establish a few ground rules regarding these training sessions:
 
ADULT TRAINING
The relevant risk assessment has been carried out which now means that a training group can be unlimited in number so as long as there is at least the ratio is 1:12 qualified within the group (even if not leading) therefore several groups of 12 can train together (eg: 2 coach/leaders means at least 24 in a group).  

If you want to attend a training session you need to:

1. Training session participants should notify the coach/leader of their group, prior to attendance.
2. Fill in the Barnet and District Athletics Club Adult members COVID-19 Self Declaration Form (link below)

https://forms.gle/ZjU9PS2KE8fv48t96
 
The safety of club members is our overriding priority. As the coronavirus pandemic continues, we are monitoring the situation closely. In order to prevent the spread of the virus and reduce the risk of exposure to club members we are requiring everyone to COMPLETE AND SUBMIT this questionnaire via the link prior to taking part in any club organised training session. This information is required by the Government and, if necessary, will be shared to enable the NHS track and trace service to fulfil their role.
 
If after attending a training session you find out that either a) you are suffering from COVD effects and/or tested positive; or b) you have, prior to the training session, come into contact with someone  who has tested positive for COVID before the training session, then you are responsible for notifying the club by email to chairman@barnetadac.com to enable us to inform the relevant authority.
 
Please ensure that you continue to socially distance before, during and after the training session.
 
YA TRAINING

With YA training the situation is slightly different as the YA have to train in a bubble and therefore we are not able to offer all our YA member’s a training session as yet and the YA coaches are in direct contact with the YA members. If you are a coach/leader and would be willing to help the YA Coaching team then please can you let us know as soon as possible as we would like to offer more YA members a weekly coaching session but are constricted by the number of coaches/leaders currently available.

Training Sessions

Miscellany
Club Kit

We have entered into a partnership with iProsports to provide a range of club kit. The link below will take you to our Club Zone on the iProsports website. There you will find an initial range of items available for direct purchase through the website for delivery to your home or your preferred delivery address, with payment by credit card or Paypal.

Initially we have launched without ‘red’ shorts, as we have yet to agree on styles, and these will follow.

We will be looking to add extra sizes for Young athletes and other kit, with some blue options.

As outlined in the Club Magazine, club vests are currently being managed by our fantastic Membership Secretary team and orders can be made via their email address: membership@barnetadac.com and remain keenly priced at £15.00.

A reminder to members – please encourage family & friends to use the more20 code on www.moremile.co.uk & take advantage of a 20% discount – the more it is used the more the club can get back. Moremile kit is of good quality & very good value for money especially with the discount.

Happy Shopping

For all the latest England Athletics Courses and Workshops visit:

Coach/Officials’ Education courses:
https://www.englandathletics.org/Courses-and-Bookings?utm_source=CSM&utm_medium=email&utm_campaign=Coach%20Ed


England Athletics events & workshops:
https://www.englandathletics.org/england-athletics-events?utm_source=CSM&utm_medium=email&utm_campaign=Coach%20Dev

The club will reimburse course fees for those who apply their qualifications for the benefit of the club.

Services

Osteopaths / Sports injury rehab – Nikki Waker – www.brookmansparkosteos.co.uk